THAMES SCOUT CRUISING CLUB

CONSTITUTION

1. The name of the Club is THAMES SCOUT CRUISING CLUB (TSCC).

2. The Club is recognised by the Scout Association as a Fellowship and is open to all Members and Associate members of the Scout Association and Girl Guiding UK who cruise (or have cruised) the River Thames in powered boats capable of providing overnight accommodation.

3. The main objectives of the Club are: “Fellowship Afloat”, to encourage and foster motor cruising on the River Thames by adults in Scouting and Guiding along with their partners / crew, social interaction amongst them and to give support to scouting events and activities.

4. The Club Logo is the Scout Arrowhead Badge in white surrounded by a white ring representing a Life Belt. The words THAMES SCOUT CRUISING CLUB are in white around the outside of the ring. The background is the Scout Association colour PMS 269. The Club Burgee, Flag, Ties etc and headed paper shall contain the Logo.

RULES

1. Members of the Trefoil Guild (Girl Guiding UK) are not required to separately join the Scout Fellowship to qualify for full membership of the Club.

2. Each membership (i.e. TSCC Member and partner/crew) of the Club must include at least one member (or Associate Member) of the Scout Association or Girl Guiding UK. Only one person per subscription paid will be entitled to vote at an Annual General Meeting (AGM) or Extraordinary General Meeting (EGM) and this person must be a member (or Associate Member) of the Scout Association or Girl Guiding UK. This person is referred to as the TSCC Member.

3. The Club shall elect a Committee each year from its members and the partners / crew of members, comprising Five Officers:

Chairperson,

Honorary Secretary,

Honorary Treasurer,

Honorary Membership Secretary,

Media Officer

Plus: Eight Committee Members.

(The Committee may co-opt any member as and when required.)

4. The principal officers i.e. Chairman, Secretary and Treasurer must be members of the Scout Association or Girl Guiding UK.The other officers and those serving on the committee need not necessarily be members of the Scout Association or Girl Guiding UK, but the structure of the committee shall be that a minimum majority of two belong to the Scout Association or Girl Guiding UK.

5. All members of the committee are required to be Criminal Records Bureau cleared, whether or not they are members of the Scout Association or Girl Guiding UK.

6. The main purpose of the Committee is to produce a programme that all in the Club can attend, and to ensure that the Club is run in accordance with its Constitution & Rules and within the spirit of the Policy Organisation and Rules (PORs) of the Scout Association. A duly called meeting of three Committee members & Two Officers constitutes a quorum.

7. All applications for Membership shall be considered for approval by the Committee and shall be subject to the Membership requirements identified in PORs.

6. An AGM shall be held within the first two months of every year, when the properly examined statement of accounts made up to the previous 31st December shall be submitted. The Chairperson, Honorary Secretary, Honorary Treasurer, Honorary Membership Secretary, Media Officer and Eight Committee Members shall be elected, and the Honorary Accounts examiner appointed. Membership subscriptions shall be determined at the AGM.

7. Notice of the AGM shall be sent to each TSCC Member at least two months before the meeting. Nominations and Motions for the AGM must be received 30 days before the AGM and will be circulated to the whole membership two weeks before the meeting. Each TSCC Member has one vote, and will be entitled to attend and speak. Proxy voting is allowed, and only forms returned to the Hon. Secretary prior to the meeting will be accepted.

8. The Committee following a request in writing from Twelve Members of the Club will arrange an EGM.

9. Any proposed change in the Rules must be sent by the proposer, in writing together with the name of a Second, to the Honorary Secretary, at least thirty days prior to the AGM. Any change in the rules must be agreed at the AGM by a two-thirds majority of those voting. Any fractional number will be rounded up.

10. The Club may appoint representatives to attend meetings of other organisations as deemed suitable by the Committee.

11. Members will be informed of the Clubs activities by way of the Club Newsletter, the dedicated web site, email or letter. The Hon. Secretary will ensure that the Newsletter is produced and circulated.

12. All monies of the Club shall be paid into an account at a bank or building society approved by the Committee. Any two Officers of the Club must sign all cheques.

13. The Club can only be dissolved by its membership at an EGM or by the Scout Association. If the Club were dissolved its assets shall be realised and its liabilities discharged in accordance with PORs.

14. The Honorary Secretary will maintain a register of “Friends of TSCC” who will receive the Club newsletter and other general correspondence. They may attend Club events but will not be members and will not have voting rights at TSCC meetings. Inclusion in the register of “Friends of TSCC” is by invitation of the Committee.

(Revised Constitution & Rules, February 2008)